Reservation Policy

1. Requisitions for Suite rooms are to be approved by the Director/Deputy Director and other rooms are to be approved by Dean (Administration)/Assoc. Dean (Administration). However, requisitions should be submitted at office only.
2. The booking are purely provisional and subject to availability.
3. Booking Request for Conference, Seminars, Workshops, etc. can be done at least 6 months in advance with prior approval of the competent authority.
4. Priority will be given to Institute guests/short courses/ EDP/ PDP/Seminar/ conference/ workshop visitors coming for academic activities. All bills for Conference, Seminars, Workshops, etc need to be settled within 3 months from the completion of the event.
5. Personal booking will be made on the basis of availability & are liable to be cancelled during exigency.
6. Students may be allotted to accommodation in EDC for their parents/spouse if available. Students should get their requisition forms forwarded by DSW.
7. No telephonic Bookings/ Cancellations will be entertained. Official bookings will be entertained on first come first serve basis.
8. Bookings will be accepted in advance at least 24 hrs prior to the arrival of Guest
9. Guests coming for personal visits will be allowed to stay up to maximum of 3 days only. Approval for the extended stay has to be obtained beforehand
10. The students may also book accommodation in EDC/SAH for their parents/Guardian/Spouse only. Students should get their requisition forms forwarded by DSW.
11. Booking request from Govt. Offices/ Local Administration need Billing details and mode of payment and the bills need to be settled within 15 days from the receipt of the bills.
12. No visitors are allowed to the guest rooms without informing the reception.
13. Check-in, Check-Out: 24 Hrs Check-in Check-out facility.
14. Approval for the extended stay has to be obtained beforehand.
15. In order to keep bills ready & minimize inconvenience at the time of check-out, the front office may be keep informed about the exact departure time well in advance.
16. The Guest is requested to verify/certify the final bill & pay all the dues wherever applicable before departure. Charges are to be paid preferably POS/Online, however also may be paid by cash (occasionally) at the EDC of IIT (ISM), Dhanbad
17. Responsibilities of Indenter/ forwarding official : All the facilities in EDC are preferably for official purposes only. The indenters are advised to book rooms for known visitors under personal category. By filling up the requisition form for allotment of EDC facilities, the indenter/ forwarding official/ visitor shall be abide by all the terms & conditions and take personal responsibility for the genuineness of the visitor.
18. Guest Specific Information :
    • Meals can be booked at the dining hall: (Lunch by 9:00 hrs, Dinner by 14:00 hrs.)
    • The Guests are advised to keep their valuables in secured manner. No claims for loss/ damage/theft will be entertained at any stage by the Institute.
    • Guests are advised to deposit the keys at the reception when they go out of EDC/SAH.
    • Consumption of Narcotics/Alcoholic drinks etc. is strictly prohibited in EDC/SAH Premises.
19. SAH/Executive Development Centre is guest house of Academic Institute. Hence, please maintain Academic sanctity. EDC rooms and other facilities are not available for marriage and other social get-together functions.